Julian Taylor

Julian qualified as a solicitor in 1990. Before launching Julian Taylor HR Solicitors he set up and ran a highly successful employment department in a leading law firm with offices in London and the Thames Valley.

Right-to-work checks

The temporary adjusted right-to-work checks (which allowed employers to carry out right-to-work checks by video call, mobile app or email during the COVID-19 pandemic) will end on 20 June 2021.

In March 2020  the Home Office acknowledged the difficulties employers would face in conducting in-person checks and made a temporary change which meant that checks could be conducted online using scanned copies and video calls. These adjusted checks gave employers flexibility in checking employees’ right-to-work status, and provided a ‘statutory’ excuse to offences concerning alleged illegal working. This concession was originally due to end on 17 May, but was extended until 20 June, meaning that with effect from 21 June 2021 employers must revert to conducting full right-to-work checks.

The full checks require an employer to check an applicant’s original documents in person, or in certain cases online (if they have given you a share code to enable you to access their immigration documents).   

Employers will not have to conduct retrospective checks on those people who were subject to the COVID-19-adjusted regime between 30 March 2020 and 20 June 2021.

See here for full guidance on the adjusted and full checks.

https://www.gov.uk/guidance/coronavirus-covid-19-right-to-work-checks

Right-to-work checks Read More »

HR Compensation Rates and Limits 2021

Compensation Limits

Type of PaymentFrom 6 April 2020From 6 April 2021
Compensatory Award for Unfair Dismissal (Max)A year’s pay subject to max cap of £88,519  A year’s pay subject to a max cap of £89,493  
Limit on a week’s pay (for calculating Statutory Redundancy Payment , Unfair Dismissal Basic Award and some other compensation payments)£538£544
Maximum Statutory Redundancy Pay or Unfair Dismissal Basic Award£16,140 (30 weeks)£16,320 (30 weeks)
Breach of the Right to be Accompanied (Max)  £1,076 (2 weeks)£1,088 (2 weeks)
Failure to comply with the Flexible Working Regulations (Max)  £4,304 (8 weeks)£4,352 (8 weeks)
Failure to provide statement of employment particulars in certain cases (Max)£1,076 or £2,152 (2 or 4 weeks)£1,088 or £2,176 (2 or 4 weeks)
Failure to inform or consult over collective redundancy (Max)90 days’ actual gross pay (uncapped)90 days’ actual gross pay (uncapped)
Failure to inform or consult over a TUPE transfer (Max)13 weeks’ actual gross pay (uncapped)13 weeks’ actual gross pay (uncapped)

Injury to Feelings – Vento bands for calculating injury to feelings awards in discrimination claims

BandFrom 6 April 2020From 6 April 2021
Lower Band (less serious cases)£900 – £8,800£900 – £9,100
Middle Band (cases not meriting an upper band award)£8,800 – £26,300£9,100 – £27,400
Upper band (the most serious cases)£26,300 – £44,000£27,400 – £45,600

Payments for Time Off Work

Statutory Maternity Pay (applicable from 1 April 2021)90% of employee’s normal weekly earnings for first 6 weeks; then £151.97 a week or 90% of normal weekly earnings if lower, for 33 weeks.  
Statutory Paternity Pay (applicable from 1 April 2021)£151.97 a week or 90% of normal weekly earnings if lower, for 2 weeks.  
Statutory Adoption Pay (applicable from 1 April 2021)90% of normal weekly earnings for first 6 weeks, then £151.97 a week or 90% of normal weekly earnings if lower, for 33 weeks.  
Maternity Allowance (applicable from 1 April 2021)£151.97 a week or 90% of normal weekly earnings if lower, for 39 weeks.  
Shared Parental Pay (applicable from 1 April 2021)£151.97 a week or 90% of normal weekly earnings if lower for 39 weeks (less any weeks spent by the mother in receipt of statutory maternity pay)
Statutory Parental Bereavement Pay£151.97 per week
Statutory Sick Pay (applicable from 6 April 2021)£96.35 per week.  

Minimum Wage (Hourly Rates applicable from 1 April 2021)

National Living Wage (Age 23+)Standard Adult Rate (Age 21-22)Development Rate (Age 18-20)Young Workers Rate (Age 16-17)Apprentices Rate
£8.91£8.36£6.56£4.62£4.30

The figures on this page are accurate as at 7 April 2021.  For more information or advice on specific situations please telephone us on 01869 351833.

HR Compensation Rates and Limits 2021 Read More »

Update for Injury to feelings compensation in discrimination claims

An uplift to the injury to feelings awards limits (the Vento bands) has been released by the Presidents of the Employment Tribunals in England & Wales and Scotland.

In respect of claims presented on or after 6 April 2021, the Vento bands have been increased to:

  • lower band of £900 to £9,100 (less serious cases);
  • middle band of £9,100 to £27,400 (cases that are more serious and/or repeated but which do not merit an award in the upper band);
  • the upper band of £27,400 to £45,600 (the most serious cases).

The bands are for guidance only and exceptional cases are capable of exceeding £45,600.

Update for Injury to feelings compensation in discrimination claims Read More »

Recent court decisions

In Uber and others v Aslam and others, the Supreme Court upheld an employment tribunal decision that Uber drivers are workers within the meaning of UK employment legislation. This entitled the workers to the protection of minimum wage, holiday and other workers’ (but not employee) rights. The decision was based on the degree of subordination and control to which they were subjected. The court also confirmed that the drivers’ working time included all the time they were logged in to the Uber app, within the territory in which they are licensed to operate, indicating that they were prepared to accept trips.

The similarly long-running case of Royal Mencap Society v Tomlinson-Blake and another case was decided by the Supreme Court. The court held that care workers who are required to sleep at their workplace, to be available to be called on during the night, were not entitled to the national minimum wage (NMW) for the entirety of their shift. During this ‘sleep-in’ time, the workers were not working but merely ‘available for work’. The court held therefore that they were entitled to the NMW only for hours during which they were awake for the purpose of working.

In Smith v Pimlico Plumbers Ltd, the EAT held that a worker is not entitled to carry over a right to payment for annual leave in circumstances where the worker has been permitted to take annual leave but has not been paid for it. Although the European Court of Justice’s ruling in King v Sash Window Workshop Ltd established that a worker is entitled to carry over, without limit, any annual leave untaken because the employer refuses to remunerate it, that judgment did not apply to leave that was in fact taken. Any claim for failure to make payment for leave taken had to be brought within three months of the date of the last and most recent failure to pay holiday pay.

In Asda Stores Ltd v Brierley and others, the Supreme Court has held that Asda’s (mainly female) supermarket employees can compare themselves with employees at distribution depots (who are mainly male) for the purpose of equal pay claims. If there are no comparators at the claimants’ establishment and it is not clear what terms the distribution employees would have had, the court or tribunal must consider whether the comparators would have been employed on broadly similar terms to those they are currently on, if employed on the same site as the claimants. The employment tribunal originally found that the distribution employees would have been employed on substantially the same terms, being a better hourly rate, than the supermarket employees. The Supreme Court has held that there was no misdirection of law on this matter and the employment tribunal’s findings should stand. The supermarket workers have not won the battle, though – they still need to prove they performed work of equal value and Asda will be able to rely on a defence such as the difference in pay being due to a genuine material factor which was not on the grounds of sex.

Recent court decisions Read More »

Latest on coronavirus for HR teams

  • From early April employers with 10 or more employees will be able to order coronavirus tests for employees to collect from work and use at home.  Employers will need to register by 12 April.

https://www.gov.uk/get-workplace-coronavirus-tests

  • The ICO website has a great data protection and coronavirus information hub, with lots of useful information for organisations including on processing data relating to test results and vaccinations.  It’s an essential read for organisations contemplating keeping lists about which staff have been vaccinated or processing data relating to test results. 

https://ico.org.uk/global/data-protection-and-coronavirus-information-hub/coronavirus-recovery-data-protection-advice-for-organisations/

Latest on coronavirus for HR teams Read More »

Treasury Direction for the extended Coronavirus Job Retention Scheme (CJRS) – further detail

We updated you last week on the further details of the extended furlough scheme.

On Friday 13 November 2020 we saw a couple of amendments to the updated furlough scheme guidance. The (fourth) Treasury Direction, The Coronavirus Act 2020 Functions of her Majesty’s Revenue and Customs (Coronavirus Job Retention Scheme) Direction, was also published. The Treasury Direction provides the legal framework for the extended Coronavirus Job Retention Scheme (CJRS). The guidance had suggested that there was an important change to the scheme in that after 1 December you cannot claim under the scheme for employees serving notice. This is confirmed in the Treasury Direction.

The fourth Treasury Direction:

  • formally extends the CJRS from 1 November 2020 until 31 March 2021;
  • sets out the detail of how the CJRS will operate between 1 November 2020 and 31 January 2021 (a fifth Treasury Direction covering February and March 2021 will be published later and will probably contain some tapering provisions); and
  • withdraws the Coronavirus Job Retention Bonus.

The document is extensive.  It sets out the rules covering the extended scheme, including eligibility and the contents of furlough agreements. It also provides details of claim periods, dates for the calculation of reference salaries, and methods of calculating the usual hours of work. It details the permitted activities during furlough, the effect of business succession (including the effect of TUPE transfers in relation to the scheme), PAYE scheme reorganisations, new time limits for making claims and the controversial change in relation to the publication of the names of businesses making CJRS claims.

Whilst the general framework of the new scheme has been included in the updated guidance and is similar to the earlier scheme there are a few details to consider:

  • It is now a condition of making a claim that the employer accepts that HMRC will publish information about CJRS claims on the internet. This information will identify the employer and provide a “reasonable indication” of the amount claimed. There is an exception for employers who can show that publication would expose their workforce to “serious risk of violence or intimidation”.
  • Claims may not be made for any day that an employee is serving notice (whether contractual or statutory) between 1 December 2020 and 31 January 2021, as mentioned above.

It is important that you review and put in place furlough agreements before the start of the relevant claim period. Given that furlough can be flexible, the furlough periods and pattern may be varied during the claim period. You can update an earlier furlough agreement but this must be done before the employee is furloughed under this phase of the CJRS. The initial opportunity for employers to backdate agreements ended on 13 November 2020.

Full details can be seen at:

https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/935146/201112_CJRS_DIRECTION_No_5___CJRS_extension_1_Nov_-_31_Jan__SIGNED.pdf

Treasury Direction for the extended Coronavirus Job Retention Scheme (CJRS) – further detail Read More »

Furlough Update for HR Specialists

Last week the Chancellor, Rishi Sunak, announced that the Coronavirus Job Retention Scheme (also known as the CJRS or furlough scheme) will remain open until 31 March 2021. The job support scheme which the government had intended would replace the CJRS has been postponed.

Full guidance on the workings of the ongoing scheme was published yesterday evening – here is a link:

https://www.gov.uk/guidance/claim-for-wage-costs-through-the-coronavirus-job-retention-scheme

The key features of the CJRS are as follows:

  • Employers can claim 80% of employees’ usual salaries for hours not worked, up to a maximum of £2,500 per employee per month.  The scheme is being reviewed in January and this percentage may be reviewed for February and March depending upon the economic circumstances at the time. 
  • Employers will still have to pay employers’ National Insurance and pension contributions.
  • Flexible furlough remains an option, meaning employees can work part-time and receive a furlough grant for their unworked hours.
  • Employers can claim under the CJRS even if they have never furloughed the employees before, and there is no limit on the number of employees who can be furloughed.
  • To be eligible, employees must have been on the PAYE payroll on 30 October 2020. That means that a Real Time Information (RTI) submission notifying payment for that employee to HMRC must have been made between 20 March 2020 and 30 October 2020.
  • Employers need employees’ agreement to either extend furlough or put new employees on furlough. It is possible to backdate furlough to 1 November 2020 provided that a retrospective agreement is put in place by the end of Friday 13 November 2020. Retrospective agreements after that date will not be acceptable.
  • New wording in the “Check which employees you can put on furlough” section states “The government is reviewing whether employers should be eligible to claim for employees serving contractual or statutory notice periods and will change the approach for claim periods starting on or after 1 December 2020, with further guidance published in late November.” Up to now, employers have been able to claim furlough pay for staff working out their notice periods, but this looks set to change. Employers may want to factor this into their planning, and where terminating employment contracts (due to redundancy or any other reason) may want to time issuing notice prior to this change and bear in mind if notice periods extend after 1 December furlough payments may not be due in relation to dates after this date if rules change. 

https://www.gov.uk/guidance/check-which-employees-you-can-put-on-furlough-to-use-the-coronavirus-job-retention-scheme

  • Employees (including those on fixed term contracts) who were on the payroll on 23 September 2020 who have since been made redundant or stopped working for the employer can be re-employed and put onto the furlough scheme.
  • There is a shorter claims window than previously. Claims relating to November 2020 will have to be made by 14 December 2020. Claims relating to each subsequent month need to be submitted by day 14 of the following month (or the next working day if that falls on a weekend).
  • From December 2020, HMRC will start to publish the names of companies and LLPs who have made claims under the scheme for December onwards. Employers will need to be aware of this publicity. 
  • The job retention bonus scheme which was due to be paid out for employees retained after furlough until the end of January has been put on hold. 


If you have any queries about the scheme do get in touch. 

Furlough Update for HR Specialists Read More »

Coronavirus Job Retention Scheme (CJRS) scheme extension 2020

Just in case you missed the Saturday 31 October 2020 update, the CJRS (furlough scheme), which was due to end on Saturday, is to be extended throughout the new national lockdown beginning on Thursday 5 November. The scheme is therefore still available from 1 November until December.

The support available follows the scheme in August, the Government paying 80% of wages up to a cap of £2,500 but not contributing NICs and pension contributions. Flexible furloughing is allowed as well as full-time furloughing. The Job Support Scheme, which we previously updated you on, will be postponed until the CJRS ends.

The HM Treasury press release (link below) sets out the amended rules. 

  • The scheme is available to employers and employees who have not used furlough in the previous scheme.
  • The employee must have been on the employer’s PAYE payroll by 23:59 on 30 October 2020.
  • Employers can claim the grant for the hours that their employees are not working, calculated by reference to their usual hours worked in a claim period.
  • The claim is for minimum period of seven consecutive calendar days.
  • The claim is payable at 80% of wages up to a cap of £2,500 for hours not worked and the amount claimed must be paid to the employee in full.
  • Employers will pay employer NICs and pension contributions.
  • The employer must continue to pay the employee for any hours worked in the normal way.
  • Employers can choose to top up employee wages above the scheme grant at their own expense.

The Government have as yet not confirmed when claims can be made but have said that there will be no gap between the previous end-date of CJRS and this extension. We are awaiting  more detailed guidance.

Further details can be found at

https://www.gov.uk/government/news/furlough-scheme-extended-and-further-economic-support-announced

Coronavirus Job Retention Scheme (CJRS) scheme extension 2020 Read More »

Further detail has been provided in relation to the Job Retention Bonus (JRB) scheme

A further (fourth) Treasury direction and HMRC guidance have been published, providing further details on the Job Retention Bonus (JRB). Employers will be able to apply for the £1,000 bonus in respect of eligible employees between 15 February and 31 March 2021 which the Employer can retain.

Employees will be eligible if they

• had previously been furloughed under the CJRS

•  are continually employed between the date of the last CJRS claim made in respect of them until 31 January 2021

• earn a minimum of £1,560 in total during the three months between 6 November 2020 to 5 February 2021

The employees cannot be on statutory or contractual notice, on 31 January 2021 (including notice of retirement), or have been TUPE transferred to the Employer after 31 October 2020.

Employers will not be eligible to make a claim if they have repaid the full CJRS grant to HMRC, regardless of the reason, or if they have made an incorrect CJRS claim because they were not eligible to claim for the employee under that scheme. In addition no payment will be made if the JRB claim is abusive or contrary to the exceptional purpose of the scheme.

Further details of the scheme can be found at:

https://www.gov.uk/government/news/new-guidance-on-9-billion-job-retention-bonus-set-to-benefit-millions-of-businesses

https://www.gov.uk/government/publications/find-an-example-of-employees-and-the-minimum-income-threshold-for-the-job-retention-bonus

The treasury direction can be found at:

https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/923783/SIGNED_CJRS_DIRECTION_No_4__Coronavirus_Job_Retention_Scheme_Bonus__Final.pdf

The Treasury direction also includes a reminder – all claims under the CJRS must be made no later than 30 November 2020.

Please contact us if you need any further advice on how these schemes affect your business.

Further detail has been provided in relation to the Job Retention Bonus (JRB) scheme Read More »

JSS extension – a new furlough scheme?

We previously updated clients on the JSS (announced on 24 September 2020). The original proposal requires employees to work for one third of their normal hours to enable a claim to be made and therefore did not provide support to businesses that are legally required to close their premises due to local or national COVID-19 restrictions, resulting in employees being unable to work at all.

The Chancellor has announced an extension to the JSS from 1 November 2020 to help businesses that are required to close their premises as a direct result of local or national COVID-19 restrictions. The extension does not apply to businesses required by local public health authorities to close following a specific workplace outbreak. It appears, at present, that large employers can claim under the scheme. No mention of a financial assessment test has been proposed although it has been indicated that there is an expectation that larger employers will not claim if they are still making capital distributions.

The extension to the JSS appears to be more akin to a new version of the CJRS “furlough scheme”. The further information section of HM Treasury’s announcement of the extension refers to employees being “furloughed” for a minimum period of seven consecutive days to be eligible under the new scheme.

Under the new extended JSS:

  • To be eligible, an employee must be off work for a minimum of seven consecutive days following an instruction from their employer to cease work as a result of a closure of the employer’s premises.
  • It applies to employees for whom a RTI submission has been made on or before 23 September 2020.
  • The government will pay two thirds of eligible employees’ normal pay (to £2,100 per month) to employers in arrears and subject to tax.
  • The payments will only be made in respect of periods that an employee has ceased work altogether.
  • Employers will not be required to contribute, but they will be required to cover employer NICs and auto enrolment pension contributions.
  • Employers can choose to “top up” the payments.
  • An employer does not need to have made claims under the Coronavirus Job Retention Scheme (CJRS) to make a claim under the extended JSS.
  • When its premises re-open, an employer can claim under the “standard” JSS if it meets the criteria applicable to that part of the scheme.
  • An employee cannot be made redundant or put on notice of redundancy during the period in respect of which their employer is making a claim.
  • HMRC will publish the names of employers that have used the JSS, so that employees can see if their employer has claimed for them. This was not done in relation to the earlier CJRS scheme.

The extension will sit alongside the original JSS and the Job Retention Bonus (JRB) scheme. The online claims service is expected to be available from early December 2020.  We are informed that further guidance from HMRC is awaited “in the coming weeks”. The new schemes are due to launch on 1 November 2020.

Further detail is provided at: https://www.gov.uk/government/news/job-support-scheme-expanded-to-firms-required-to-close-due-to-covid-restrictions

JSS extension – a new furlough scheme? Read More »

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